Privacy Policy

Legal Framework and Commitment

Project Blue World Foundation operates as a not-for-profit public foundation and is committed to compliance with applicable Canadian privacy and corporate legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA), applicable provincial privacy legislation including the Freedom of Information and Protection of Privacy Act (FIPPA) where relevant, and the Canada Not-for-Profit Corporations Act.

We are committed to protecting personal and organizational information, using information responsibly and lawfully, maintaining professional standards in all communications and services, and safeguarding information from unauthorized access, misuse, or disclosure.

Scope of This Policy

This Privacy Policy applies to all Project Blue World Foundation owned websites and domains, online forms and digital communications, email and telephone communications, sponsorship, partnership, consulting, and project discussions, and events, webinars, forums, and social media engagement.

Third-party websites are governed by their own policies. When leaving a Project Blue World Foundation website, you are subject to the terms and policies of the external site.

Rules of Participation and Professional Conduct

All staff, volunteers, members, partners, guests, and users of Project Blue World Foundation services, websites, forums, webinars, and social media channels are expected to behave professionally and ethically. Unacceptable behaviour including spam, illegal activity, harassment, abuse, and unethical or harmful conduct will not be tolerated.

Individuals engaging in such behaviour may be asked to cease, have access restricted or terminated, or be reported to appropriate authorities or platform administrators where applicable.

Information We Collect

Information you provide may include name and contact information, organization name and role, project or inquiry details, sponsorship and partnership information, communications and correspondence, and payment information for transactions processed through secure financial services.

Technical information collected automatically may include IP address, browser type, device information, pages visited, log file data, and general location inferred from IP address. This information supports website functionality, analytics, and service improvement.

How We Use Information

We use information to provide requested services, respond to inquiries, manage sponsorships and partnerships, coordinate consulting engagements, evaluate project submissions, communicate updates and relevant information including marketing where consent is provided, conduct market research, and meet legal and regulatory obligations.

Financial Information

Credit card and financial information is processed through secure financial service providers. Project Blue World Foundation does not store complete credit card numbers within its internal systems. Financial records required for accounting or compliance purposes are maintained securely.

International Data Transfers

Personal or organizational data may be transferred across provincial, national, or international borders for purposes including data consolidation, secure storage, simplified information management, and cloud-based service operations. When data is transferred, we work with service providers expected to maintain appropriate security and privacy standards.

Consent

We obtain consent for the collection, use, and disclosure of personal information as required to facilitate services, manage communications, and conduct sponsorship or partnership discussions. Consent may be express or implied depending on the interaction.

You may withdraw consent at any time, subject to legal or contractual restrictions, by contacting info@projectblueworld.ca or using unsubscribe mechanisms where provided.

Sharing of Information

Project Blue World Foundation does not sell personal data. We may share information with payment processors, technology and hosting providers, professional advisors, and service providers supporting operations. These providers are expected to protect your information. Information may also be disclosed where required by law or to protect legal rights and safety.

Children's Privacy

We do not knowingly collect personal information from children directly. Demographic or aggregate information related to youth may be collected for analysis and to measure the effectiveness of children-related programs. Where youth participation is involved in projects, appropriate guardians or institutional representatives are engaged in accordance with applicable laws and ethical standards.

User Data Responsibility

Where users or members have access to profiles or listings, registered members are responsible for the integrity and accuracy of the information they provide. Organizations and individuals are responsible for notifying Project Blue World Foundation of changes to their contact or profile information. We rely on information supplied through intake forms and communications and are not responsible for inaccuracies unless notified.

Intellectual Property and Confidentiality

Intellectual Property related to projects remains the property of the project owner unless otherwise defined by contract. Intellectual Property created by Project Blue World Foundation staff or contractors belongs to Project Blue World Foundation unless contractually assigned. Confidential information is treated with care and will not be disclosed except as required by contract, consent, or law.

Security Safeguards

We use reasonable administrative and technical safeguards including access controls, secure file storage, backup systems, two-factor authentication where feasible, and restricted internal access to sensitive information. While no system can guarantee absolute security, we take reasonable steps aligned with the sensitivity of the data held.

Data Retention

We retain information only as long as necessary to fulfill the purposes outlined in this policy, meet legal and accounting requirements, and maintain historical records where appropriate. Historical records may be retained securely for compliance and continuity purposes.

Your Rights Under PIPEDA

You have the right to request access to personal information we hold, request correction of inaccurate information, withdraw consent where applicable, and request removal from communications. Requests may be made to info@projectblueworld.ca. Identity verification may be required before fulfilling certain requests.

Limitation of Liability

In providing services, Project Blue World Foundation shall not be liable for lost profits or special, exemplary, consequential, or punitive damages arising from the use of its services or website. Services and the website are provided on an as-available basis. Project Blue World Foundation makes no warranties regarding uninterrupted access or freedom from technical errors.

Updates to This Policy

Project Blue World Foundation may revise this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Continued use of our services or website following updates indicates acceptance of the revised policy.

Contact

For privacy concerns, corrections, access requests, or questions: